The 2018 BUCS Match Racing Championship is organised on behalf of BUCS by BUSA, in conjunction with the RYA. It will be held from 6 April 2018 - 9 April 2018 at WPNSA and sailed in Elliott 6Ms. Entry will be online only, via BUCSscore.
All Race Documentation, Notices and other information, including Entry and Pre-Event Information and Entry Information (to be made via BUCScore) will be posted here, as will be the SIs and any Notices of Amendment to the NoR or other official documents and information.
Any enquiries to the Organising Authority should be addressed to the BUSA Secretary. or by telephoning 02380 604 167. Due to maternity leave, it will be helpful if all correspondence is copied to [email protected], so as to ensure a prompt response.
New posts will be noted toward the top of this page. All official documentation is listed and accessible at the bottom of the page.
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*Please also read the Notice of Race, available as a download on the BUCS website, for further important information.*
Dates
Friday 6 – Monday 9 April
2018 (Practice is available on Friday 6 April with a compulsory briefing and
registration on the same evening).
EVERYONE IS REQUIRED TO ATTEND THE DINNER
AND BRIEFING ON FRIDAY EVENING.
Sailing Venue
Weymouth & Portland
National Sailing Academy
Address
Osprey Quay, Portland, DT5 1SA
Accommodation Venue
RYA Portland House
Address
Mulberry Avenue, Portland, DT5 1FA
Entry opening date
10 October 2017
Stage 1 entry closing date
Thursday 1 March 2018
at 23:59
Stage 2 entry closing date
Thursday 8 March
2018 at 23:59
Entry costs
Each team shall
consist of 3 competitors weighing no more than 225kgs in total, charged at £500
per team [Stage 2 entry: £600]. Half Board Accommodation for crews is included
in the entry fee for Friday, Saturday and Sunday nights. A damage deposit of
£500 per incident is payable to the RYA, at the event.
Teams must provide their own lunches.
Staged entry
This competition operates a staged entry process. Entries received
before the Stage 1 entry closing date of Thursday 1 March 2018 will be accepted
where the competition allows. Only if after the closing of Stage 1 the
competition allows, will Stage 2 open with a closing date of Thursday 8 March
2018.
Stage 2 entries will only be accepted if the competition allows and priority will remain with the entries received before the Stage 1 entry closing date. If Stage 2 opens and any entries received are accepted into the competition, they will be charged an additional 20% fee.
Events and BUCS Points available
BUCS Open Match
Racing Championship
Please see BUCS Rules and Regulations Appendix 1 to see the BUCS Points available.
Please note that BUCS Points will not be allocated where the minimum number of competitors/teams has not been reached, or where there are not enough individual scores to extract a team score. Furthermore, an individual/team must have beaten another individual/team to score BUCS Points (i.e. if 3 individuals/teams compete in an event, only 2 will score BUCS points). This does not apply to extracted teams. Individuals/teams are regarded as having compete if they started the event, therefore DNS will not be regarded as having competed. Similarly, medals will be awarded according to the accrual of BUCS Points. For example if only 3 individuals/teams compete in an event only Gold and Silver medals will be awarded.
Entry allowance
There are only a
maximum of 18 spaces, therefore early entry is recommended. Full terms and
conditions of entry are available in the Notice of Race. All clubs must be
members of BUSA Sailing.
Entry process
Entries can only be submitted on BUCScore, our online entry system.
Please speak to your Athletic Union as they will need to submit your entry on
this system and it is their responsibility to manage the whole entry process.
Teams must consist of 3 sailors weighing no more than 225kgs. Please make sure that for each entry you sort competitors into the following order: Skipper, Crew, Crew.
As well as all crew, any reserves must also be registered on BUCScore – please see ‘Reserves – BUCS Sailing Universal Reserves List 2017-18’ section below.
Please note: An email address is required to enable an individual to be entered effectively within BUCScore as the system uses email addresses as unique identifiers. The email address used for each entrant must be unique to maintain validity of their entry. Changing or duplicating an email address for an entrant may result in the entry being overwritten and therefore withdrawn.
Furthermore, after entries have closed no refunds will be given for withdrawals. This applies regardless of the reason for a withdrawal.
Reserves – BUCS Sailing Universal Reserves List
2017-18
There is a single reserves list for ALL BUCS
Sailing events in the 2017-18 Season. This is listed on BUCScore as a separate
Sailing ‘Individual Entry Set’:
BUCS Sailing Universal Reserves
List 2017-18.
Sailors will
need to be entered onto this by Thursday 29 March 2018 in order to be eligible
for selection for the BUCS Match Racing Championships.
Institutions are strongly advised to register all club members on to the BUCS Sailing Universal Reserves List 2017-18 as no further competitors can be added after the deadline for each Championships and only those students listed as submitted on BUCScore and subsequently on the master reserve list can compete in any stage of the Championships. The existing reserves previously registered for earlier events in the 2017-18 season remain available for all subsequent events.
Confidential Medical Form 2017-18
ALL sailors planning to enter BUCS/BUSA Sailing Championships this
year need to complete the
Confidential Medical Form 2017-18. This is a requirement
for registration at all BUCS/BUSA Sailing Championships. It is recommended that
potential competitors should complete this at an early stage by going to the
online
Confidential Medical Form
found here.
Affiliation and insurance information
All institutions participating in BUSA/BUCS
events are required to be members of BUSA. The Annual subscription, as
described on the BUSA website is required in order to participate. This fee
includes your club’s RYA Affiliation.
SUBCRIPTIONS ARE DUE BY FRIDAY 1
NOVEMBER 2017
. If you have not received your invoice, please request it via
email to
[email protected]. If your university requires a purchase order number to be included on
your invoice, please email
[email protected] ASAP.
It is the responsibility of either the individual or institution to ensure that all entrants have appropriate insurance in order to compete. BUSA and BUCS DO NOT insure any competitor for any of their events.
Data
collection
As part of the entry process we will be collecting mobile phone numbers
and email addresses to use in case of last minute event changes/cancellations,
to pass out key information as required and for feedback post event. Please
note these details will only be used for event purposes and will be shared with
BUSA who are running the event on behalf of BUCS for the aforementioned
purposes only, but will not be passed to any other third parties.
Entry
disclaimer
BUCS will make every reasonable effort to ensure that its events are run
in safe environments. It is the responsibility of all institutions and
participants to consider any known medical conditions or disabilities before
entering or competing in a BUCS event. If you know or are aware of a medical
condition that might interfere with you exercising or participating safely,
please consult a medical professional before participating. All participants
assume full responsibility for any and all injuries, losses and damages that
are incurred while participating in BUCS events.
Additional information required for
the BUCScore entry form
Questions per entry:
[1] Please give the name of the Skipper.
[2] Please give the skipper's World Sailing Sailor ID (If they don’t have one,
they must get one from –
http://members.sailing.org/profiles/profile.php)
[3] Please give the Skipper’s email address.
[4] Please give a contact number for the Skipper.
[5] Please tick to confirm that you will bring a £500 damage deposit
cheque/card details to registration at the event
[6] I certify that I am authorised to enter the
Championships on behalf of all members of the team and the reserves. I
understand that changes to this team can only be made in accordance with the
Notice of Race. All members of my team and the reserves agree to abide by the
Racing Rules of Sailing, the Notice of Race, the Sailing Instructions, the
decisions of the race officials and the Organising Authority. I confirm that
all team members are aware of the BUSA Code of Conduct (on the BUSA website),
which will apply to each competitor. Competitors attend as representatives of
their university club and, accordingly, BUSA regards the university club, as
well as any individual, responsible for the actions of its members. The team
captain is responsible for the conduct and behaviour of the team.
Questions per individual:
[1] Please provide the individual's email address. This will be used solely for
the purpose of communicating key event information as required. Please note
this will be shared with BUSA who are running the event on behalf of BUCS, but
will only be used for critical event information and will not be passed on to
any third parties.
Training events
The RYA will be
running 2
open match race training events with the British Keelboat Academy on
9/10 December 2017 and 20/21 January 2018 (limited spaces), as well as the
RYA Winter Match Racing Series (3 events, 27/28 January 2018, 24/25
February 2018 and 17/18 March 2018). For full details, follow the above links.
Pre-event information
Please see the
downloads section on the BUCS website Match Racing page for provisional
pre-event information. Final pre-event information including the accepted
entries will be published by Tuesday 3 April 2018.
*Please also read the Notice of Race, available as a download on the BUCS website, for further important information.*
If you have any questions, please get in touch via your Athletic Union.
Peter
Fozard
BUCS
Event Coordinator
Jack Fenwick
Event
Director
02380 604 166
Related Downloads on the BUCS website
BUCS
Match Racing Championships Notice of Race (and amendments)
BUCS Match Racing Championships Provisional Pre-Event Information (Final
version to be published by Tuesday 3 April 2018.
Documentation is also published on the BUCS website, via the BUCS Sailing page.